How to Add Email Signatures in Outlook – Step by Step Guide


The process of how to add email signatures in Outlook is a very simple copy-and-paste process and should take you less than 2 minutes if you already have a well-designed email signature.

This article teaches you how to add email signatures in Microsoft Outlook (Microsoft Outlook 2016-2019). I used Microsoft Outlook 2016 for the purpose of this tutorial,  but the steps should be the same even if you have a different version of Microsoft Outlook.

If you don’t have a good email signature design and you’re looking for a simpler way to design a responsive email signature for Microsoft Outlook, You can design one using any of these email signature design tools:

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6 Steps on How to Add Email Signatures in Outlook:

Step 1: Launch Microsoft Outlook from the Start menu or (hit the Windows key on your keyboard and begin typing Outlook).

Step 2: In Outlook, go to File -> Options -> Mail.

Step 2 - How to add email signatures in outlook1

Step 3: In the Outlook Options window under Mail tab, click Signatures… in the Compose messages section.

Step 4: In the Signatures and Stationery window, click New to create your Outlook signature. Type a name for your signature.

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Step 5: In the Edit signature section, paste your email signature here. How the email signature looks will generally be how it will look whenever you send an email.

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Step 6: In the Choose default signature section, specify which email account should get the signature (applies if you use more than one email account), and whether add it to new messages and/or replies/forwards. If all settings are ready, save changes by clicking OK.

Last Step: Check if the signature works correctly by opening a new email message. The signature should already be there.


Signatures are a great way to, not only brand yourself, but also add some professionalism to your emails.

Having a custom email signature signifies optimal professionalism and easily directs your email recipients to your website, social media platforms, and makes your contact information accessible at ease.

As you have seen, You don’t have to have special skills or equipment to create cool email signatures. Although it may be easier to use a professional software application like Adobe Photoshop/Premiere Elements etc.

Best Email Signature Design Tools

We hope you liked the email signature tutorial above; If you don’t like you’re current email signature design and need to design an improved responsive email signature, we have picked some good email signature tools you can use today.

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Lucky Mashudu
Lucky is an editor, researcher, and product reviews expert at I publish helpful content mainly related to Online Marketing and Software As a Service (or SaaS)

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